Project Audit Logging

The project audit log serves as a change control mechanism by tracking budget transactions against project funding accounts.

Using the project log is optional.

After the project log is turned on, documented transactions can be made between different budget accounts (negotiated cost, authorized unpriced work, contract budget base, management reserve, distributed budget, undistributed budget, and over target baseline). The primary purpose of the log is to track all transactions made against the baseline after the baseline is established. Transactions can be captured and stored at the control account, work package, or resource assignment levels of the project.

Use the Project Audit Log wizard to create a transaction log for a project.

The Project Audit Log wizard has the following features:

• Initializing the baseline (turning log on) — Turns the project log on to start tracking budget transactions. When the log is turned on, direct entries can be made against the authorized unpriced work, negotiated cost, and management reserve fields
• Resetting the baseline — Deletes existing budget transactions and adds the new budget
• Transaction changes — Updates the log by making direct entries to change the value of authorized unpriced work, negotiated cost, and allocates funds from the management reserve account
• Reconcile log — Forces the total budget saved in the log to match the project's current total budget value
• Edit comments/change numbers/log significant changes — Makes corrections to change numbers/comments given for transactions that are saved in the project's log and designates if the baseline change is significant or not
• Turning the log off — Turns off the log to stop all recording of budget changes